Grants for Sports, Arts, Leisure and Community Groups
Epping Forest District Council awards grants to organisations involved in providing community work, cultural or sport activities.
Organisations eligible for financial assistance include:
- Local voluntary and community groups
- Sports clubs
- Arts and culture groups
- Friendly societies
- Social enterprises
- Community interest groups
£83,000 is set aside each year and priority is given to those groups delivering council objectives and targets.
The key priority areas include:
- Children and young people
- Safer Communities, Domestic Violence
- Environmental projects - protection of local heritage and improvement of local environment
- Elderly, disadvantaged and disabled people
- Improving quality of life - a healthy and active lifestyle
- Encouraging residents to participate in sports, leisure and cultural activities
- Community activities, use of local facilities
- Supporting community development and involvement
Community-based organisations within the Epping Forest District, which operate for the benefit of Epping Forest residents. Priority will be given to groups, which meet the following criteria: -
- Charitable and/or non-profit making;
- Based, or active, in Epping Forest District;
- Non political;
- Can show clear aims and objectives and effective strategies for achieving these;
- Have considered alternative funding sources or put forward schemes as part of 'match' funding propels;
- Are able to show a clear need for financial support;
- Have a bank or building society account in the name of the applicant organisation.
Grants, to a maximum of £5,000, are available for one-off new projects, initiatives or further development of an existing scheme. Applicants can apply for up to 50% of the total project costs and for new projects or activities. The application cannot be made retrospectively. The funding can be used towards - new buildings, building repairs and improvements; equipment and vehicles; specialist items; publicity costs; facility or venue hire; hiring or specialist services for a short period.
An application for funding towards on-going revenue costs will only be considered where the nature/type of group is such that, it might not readily lend itself to the development of new projects (a counselling service, for example). In the majority of cases, receipts for the costs incurred, which relate to the funding applied for, must be produced before the funding is released.
If you are in doubt about what to apply for, please ask. When applying for a grant your initiative must make it possible to increase the numbers of people using, participating or benefitting from the activity; help people already participating, improve their level of skill or help the group to apply for extra funds from other funding organisations.
To apply for a grant please complete the application form fully giving as much information as possible, including a separate sheet if necessary. In addition, your application MUST be accompanied by a: -
- Copy of the most recent balance sheet and set of accounts;
- Copy of the organisations constitution;
- Copy of the organisations safeguarding policy and procedure.
We will not consider your application without this information.
Once completed, the form should be submitted electronically to email@example.com or, by hard copy to: Epping Forest District Council, Grant Aid Scheme, Community Services, 25 Hemnall Street, Epping, Essex, CM16 4LU.
Your application will be considered by the Council’s Portfolio Holder for Leisure and Community Services who has responsibility for deciding on grant applications, following discussions with Council Officers and local partners.
Once we have received your application we will write to you acknowledging receipt of your application and requesting any information which may have been missing from your application. The initial consideration by the Portfolio Holder is usually within six weeks of the receipt of the application. At that stage your application may be approved (subject to certain conditions in some instances), refused or deferred pending the receipt of further information. Usually deferred applications are considered in the next round of applications, again approximately six weeks later.
We will advise you of the additional information we need and, in any event, will liaise with you regarding our information requirements on an on-going basis.
Once the decision has been made there is a ‘call-in’ period, of approximately two weeks, whereby Councillors have the right to ‘call-in’ the decision made. We will then write to confirm the decision made and, if successful, we will request invoices before payment is made. For larger projects we may need evidence that work has commenced, before releasing funding.
Meetings to discuss Grant applications are held with the Council’s Portfolio Holder for Leisure and Community Services approximately every 6 – 8 weeks. Below is a list of dates of upcoming meetings and the deadlines you will need to know.
2017/18 (Starting 1st April 2017 - 31st March 2018)
Monday 11th December 2017
Applications must be received no later than Monday 27th November 2017 in order to be considered at this meeting.
Monday 15th January 2018
Applications must be received no later than Monday 1st January 2018 in order to be considered at this meeting.
2018/19 (Starting 1st April 2018 - 31st March 2019)
Monday 7th May 2018
Applications must be received no later than Monday 23rd April 2018 in order to be considered at this meeting.
Waltham Abbey Historical Society
Received £2670 for storage files for historical documents.
Mary Salton, Secretary of Waltham Abbey Historical Society, said: “We are delighted to have received a grant of £2000 from Epping Forest District Council. This will enable our photographs to be re-housed in archive safe materials for further cataloguing. The process was simple and the team were extremely helpful”.
Epping Forest Centenary Trust
Received £2,950 towards the costs of materials, props and hand tools for activities for people with additional needs.
Nick Ely, Conservation Officer, said: “Here at Epping Forest Centenary Trust our volunteers, carry out conservation work in the Forest, benefitted from a range of upgraded equipment (e.g. bow saws and loppers) used weekly by the Happy Loppers (adults with learning disability) and the Green Team adult volunteers seeking healthy exercise thanks to the grant we received from EFDC. The ecology and wildlife has benefitted greatly by the volunteer work for example by removing invasive or potentially diseased plants to protect the ancient Beech trees of the Forest”.
Epping in Bloom
Received £2000 for irrigation to increase the numbers of raised beds.
Victoria Robertson, Chairman of Epping in Bloom, said: “Epping in Bloom are very grateful to have been successful receivers of Grant Aid. The funding allowed us to pay for irrigation and more raised beds for the Epping community garden near M&S. We no longer have to worry about watering the plants because the whole garden is now irrigated. Some of the new raised beds have become educational features. The new sensory zone has been well received and attracts many community workers who come along to enjoy the new relaxing experience. Thank you to the wonderful team for making the whole process seem effortless”.
Gardens of Hanbury Petanque Club
Received £1430 for refurbishment of the pistes.
Brenda Wilmot, Club Secretary, said: “On behalf of the club I would like to thank E.F.D.C. for their support by giving us a Grant to refurbish the pistes. Since moving venues in 2015 we have be able to develop the area to a very high standard with the grant we received. In the last two years the club has gone from strength to strength. Our venue is proving to be very sought after for top competitions i.e. Regional and National”.
Haven House Children’s Hospice
Received £500 in for their Toy Home Loan service.
Toy Home Loan helps families in West Essex, North and North East London access specialist toys for children with complex medical needs and life-limiting conditions.
Mike Palfreman, Chief Executive of Haven House Children’s Hospice, said: “We are delighted to receive such a generous donation from Epping Forest District Council for our Toy Home Loan service. By supporting Toy Home Loan, Epping Forest District Council will help us continue to make a difference to families who need our service in the local area.”
Waltham Abbey Woodcraft Folk
Received £1855 for replacement tents and camping equipment.
Lynn Sheldrick, leader of the Waltham Abbey Woodcraft Folk, said: “The grant has benefited our group as we were able to replace tents that the group has had for many years. The old tents were torn and unable to use as they we're not waterproof. Our Table and benches were broken and we always had to borrow a 3 ring gas cooker. Thanks to the grant received from EFDC we were able to purchase new tents and camping equipment which we most appreciated.”
Waltham Abbey Church
Received £1480 for the purchase of a defibrillator for church and community use.
Richard Walters of Waltham Abbey Church said: “Waltham Abbey Church is a lively and active place of worship, a focal point for the community of the town and also attracts many visitors because of its historical and architectural importance. The purchase of a defibrillator, and the training that key people have had in its use, has allowed the church to take further steps to promote the well-being not only of its own volunteers and congregation but also of those who come into the church for any reason. The defibrillator is also available for use by the community around the church during the church’s hours of opening.”
Coopersale Social Institute
Received £5000 for the purchase of new windows and doors.
Sue Silvester of Coopersale Social Institute said: “We were very fortunate to obtain a grant from EFDC towards our new windows and doors. Our hall is in constant use, serving the community in various ways including pre-school, dance classes, table tennis, meetings, parties and more. The sills were beginning to rot causing damp inside the building however the grant allowed us to purchase new windows and doors meaning the hall is now draft free, therefore reducing heating costs, and generally making the hall much more appealing and environmentally friendly.”
A Compact is a written understanding between the Statutory and Voluntary and Community Sectors. It defines how the two sectors behave toward each other. It is an agreement between organisations, not individuals, designed to benefit the local community, by establishing an effective relationship between the two sectors and ensuring that energies and resources are not wasted and more joint working is possible. Compacts are not legally binding documents. Their authority comes from the fact that they are developed, consulted upon and formally adopted by local stakeholders themselves.
Essentially it is a code of good practice for Voluntary and Community organisations within the Epping Forest District.
It is now a condition that all groups wishing to apply for a grant with Epping Forest District Council, sign up as a member of the Compact and agree to adhere to the recommendations detailed therein. To do this, please download and complete the registration slip below and return to firstname.lastname@example.org