Respond to final reminders for annual canvass

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The final canvass of outstanding properties will take place between now and Wednesday 15 November 2017. The deadline for a response is Wednesday 22 November 2017.

Household Enquiry Form - Annual Canvass 2017

Final canvass

The fourth and final household enquiry forms will be delivered before the electoral register is published on 1 December 2017. If you have not registered, you will need to as soon as possible. Electoral registration is now a 2 part process.

Door knocking

Returning Officer Glen Chipp said: ”Canvassers will be knocking on the doors of these properties between 6 November and 15 November 2017 to retrieve information. Electors will have until 22 November 2017 at the very latest to respond if they wish to be included in the new register.”

First Stage

You will need the 2 part security code on your household enquiry form and you can do 1 of the following

  1. Confirm online at www.householdresponse.com/eppingforest
  2. Text NOCHANGE – with your security number to 80212
  3. Confirm by phone 0800 197 9871

Need to make a change?

You will need the 2 part security code on your household enquiry form and can do 1 of the following

  1. Amend the information online easily and quickly at www.householdresponse.com/eppingforest
  2. Amend the form and return it to us in the prepaid envelope – please make sure you give a contact phone number or email address in case of queries

Second stage

Merely completing the Household Enquiry Form does not mean you are registered. Don’t forget to

You will need your date of birth, national insurance number, nationality and any previous addresses. Please also make sure you include a contact phone number and/or email address in case of queries.

Electoral registration

If you receive an email about electoral registration or a paper registration form in the post, you need to respond online, by phoning Electoral services with the information requested. You can also fill in the form and send it back, but please do not ignore it.

Affected credit ratings

Glen Chipp continued: ”Any information received after 22 November 2017 will not be added to the register until January 2018. It is worth noting that not being on the electoral register can affect your credit rating in the run up to Christmas.”

Lower Sheering election result

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Result of the election for a district councillor for the Lower Sheering Ward on Thursday 19 October 2017.

Result

  • Ingrid Black (Liberal Democrats) – 52 votes
  • Paul Stalker (Conservatives) – 220 votes Elected

Vacant seats – 1

Electorate – 1,747

Turnout – 15.6%

Rejected ballot papers – 1 being unmarked or wholly void for uncertainty

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Lower Sheering notice of poll

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Notice of poll for the election of 1 district councillor for the Lower Sheering Ward on Thursday 19 October 2017.

The next election is on Thursday 19 October

Notice of poll

  1. A poll for the election of a councillor for Lower Sheering will be held on Thursday 19 October 2017, between the hours of 7am and 10pm
  2. The number of councillors to be elected is 1
  3. The candidates are
    • Ingrid Black (Liberal Democrats)
    • Paul Stalker (Conservatives)
  4. The situation of Polling Stations is
    • Sheering Village Hall, The Street, Sheering

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Register to vote by 19 October 2017

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Properties in the district that have not yet confirmed their voting details will shortly receive a third Household Enquiry Form (HEF).  Please do not ignore this form as by law you are required to respond, even if there are no changes to the details printed on the form.  Please respond online, by phone or by text before 19 October 2017.

Household Enquiry Form - Annual Canvass 2017

What is a Household Enquiry Form?

All properties in the district have been sent a household enquiry form. This is known as the annual canvass, it happens every year and there are two stages to complete your registration. It tells us details of people who have moved out and adds details of new occupants.

Respond online

“It’s the easiest and quickest way for you to confirm your details or make any changes,” says Glen Chipp, Electoral Registration Officer, “it helps keep our costs down, which keeps the cost down for you too. You must respond, even if your details haven’t changed since the last election.”

Registering someone not already on the electoral register is a two stage process – adding a new name to the Household Enquiry Form is only stage one.

Stage 2 is providing more information about the new person so we can verify their identity.” Glen explained ”We will make contact either by email, phone or by sending out a registration form. Please do not ignore this – until the new person has been verified we cannot add them to the register.  To respond please either register online (www.gov.uk/registertovote) or call the elections helpline (01992 564411) before 19 October 2017 with the information required.”

First stage

You will need the 2 part security code on your household enquiry form and you can do 1 of the following

  1. Confirm online at www.householdresponse.com/eppingforest
  2. Text NOCHANGE – with your security number to 80212
  3. Confirm by phone 0800 197 9871

Need to make a change?

You will need the 2 part security code on your household enquiry form and can do 1 of the following

  1. Amend the information online easily and quickly at www.householdresponse.com/eppingforest
  2. Amend the form and return it to us in the prepaid envelope – please make sure you give a contact phone number or email address in case of queries

Second stage

Merely completing the Household Enquiry Form does not mean you are registered. Don’t forget to

You will need your date of birth, national insurance number, nationality and any previous addresses. Please also make sure you include a contact phone number and/or email address in case of queries.

Register to vote

Glen added: ”Please do not ignore the next round of reminders and have your responses back to us before 19 October 2017. If you ignore this reminder to register, you won’t be eligible to vote in the next election, you could face up to a £1,ooo fine and it could affect your credit rating too.”

Lower Sheering candidates announced

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Candidates for the election of 1 district councillor for the Lower Sheering Ward on Thursday 19 October 2017.

The next election is on Thursday 19 October

Candidates

  • Ingrid Black (Liberal Democrats)
  • Paul Stalker (Conservatives)

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Lower Sheering Notice of Election

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Notice of election of 1 district councillor for the Lower Sheering Electoral Ward on Thursday 19 October 2017.

Notice of election

  1. Forms of nomination for the District Election may be obtained at Civic Offices, High Street, Epping, CM16 4BZ from the Returning Officer who will, at the request of an elector for any electoral area prepare a nomination paper for signature.
  2. Nomination papers must be delivered to the Returning Officer, Civic Offices, High Street, Epping, CM16 4BZ on any day after the date of this notice but no later than 4pm on Friday 22 September 2017.
  3. If any election is contested the poll will take place on Thursday 19 October 2017.
  4. Applications, amendments or cancellations of postal votes and amendments or cancellations of proxy votes must reach the Electoral Registration Officer at Civic Offices, High Street, Epping, CM16 4BZ by 5pm on Wednesday 4 October 2017.
  5. New applications to vote by proxy at this election must reach the Electoral Registration Officer at Civic Offices, High Street, Epping, CM16 4BZ by 5pm on Wednesday 11 October 2017.
  6. Applications to vote by emergency proxy at this election on grounds of physical incapacity or for work/service reasons must reach the Electoral Registration Officer at Civic Offices, High Street, Epping, CM16 4BZ by 5pm on Thursday 19 October 2017. The physical incapacity must have occurred after 5pm on Wednesday 11 October 2017. To apply on the grounds of work/service, the person must have become aware that they cannot go to the polling station in person after 5pm on Wednesday 11 October 2017.

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Register to vote before 12 September

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Every household that is yet to confirm their voting details has been sent a reminder to complete their Household Enquiry Form (HEF) by 12 September 2017.

Household Enquiry Form - Annual Canvass 2017

What is a Household Enquiry Form?

All properties in the district have been sent a household enquiry form and if you are yet to respond, you will receive a reminder. This process is known as the annual canvass. It tells us details of people who have moved out and adds details of new occupants.

You must respond, even if your details haven’t changed and even you voted in May and/or June this year.

Do it online now

“It’s the easiest and quickest option to confirm your details or make any changes online,” says Glen Chipp, Electoral Registration Officer, “it’s also the cheapest method for us as it helps keep our costs down.”

But nothing has changed?

Even if none of your details have changed, you will still need to confirm your details are correct.

You will need the 2 part security code on your household enquiry form and you can do 1 of the following options

  1. Confirm online at www.householdresponse.com/eppingforest
  2. Text NOCHANGE – with your security number to 80212
  3. Confirm by phone 0800 197 9871

If there are changes

You will need the 2 part security code on your household enquiry form and can do 1 of the following options

  1. Amend the information online easily and quickly at www.householdresponse.com/eppingforest
  2. Amend the form and return it to us in the prepaid envelope – please make sure you give a contact phone number or email address in case of queries

Two stage process

If you have made changes to your household enquiry form, it is important to remember there will be a second stage to the process. Merely completing the form does not mean you are registered.

  • Stage 1 is responding to the Household Enquiry Form
  • Stage 2 is completion of the registration process for new electors at www.gov.uk/register-to-vote

To complete the registration process you will need your date of birth, national insurance number, nationality and any previous address. Please also make sure you include a contact phone number and/or email address in case of queries.

Make sure you can vote

“People think that they are automatically added to the register of electors because they are paying Council Tax, but that’s not the case.” Glen Chipp added: ”The annual canvass happens every year and even if nothing in your household has changed, you still need to confirm your details’’.

It can affect your credit rating

‘’It is important to remember that not being on the register can affect your ability to open a bank account, get a loan, credit, a mortgage or even a mobile phone, because it can affect your credit rating!”

Respond by 12 September

“Don’t ignore the form, by law you must confirm your details, or you may face a fine of up to £1,000. Please respond immediately if you have not already done so, please complete your form by 12 September 2017 at the very latest.”

Lower Sheering notice of vacancy

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Notice is given that a vacancy has occurred in the office of District Councillor for the Lower Sheering Ward, by reason of the death of Councillor Gary Waller, Councillor for the Ward.

An election to fill the vacancy will be held within 35 days (computed in accordance with the provisions of the Local Government Act 1972), after notice in writing has been given to me by two local government electors, requesting that an election be held.

Notice of vacancy

Result of Hemnall Town Councillor by-election

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Result of the election for a Town Councillor for the Hemnall ward on Thursday 17 August 2017.

Result

  • Simon Baker (Conservatives) – 481
  • Cherry McCredie (Liberal Democrats) – 805 Elected

Vacant seats – 1

Electorate – 4,996

Turnout – 25.8%

Rejected ballot papers – 4 being unmarked or wholly void for uncertainty

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51% of households responded, have you?

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51% of Epping Forest district households have responded to the annual canvass so far, that’s 28,600 household Enquiry Forms (HEF) in total, 20,000 were received online, by text and by phone!

Household Enquiry Form - Annual Canvass 2017

Do it online, it’s easier & cheaper

”Responding online, by text or by phone is by far the quickest and simplest way for you to respond and it’s also the cheapest, which helps us keep our costs down” explained Glen Chipp, Electoral Registration Officer for Epping Forest District Council.

”We still have 27,600 households to go, so we will be doing really well if we can keep up this good rate of automated responses before our deadline of 23 August 2017.”

What is a HEF?

Every year we have to send out a household enquiry form (HEF) to update the register of electors and find out if there have been any changes. Don’t ignore it, please respond immediately.

This is known as the annual canvass. It tells us details of people who have moved out and adds details of new occupants. You must respond, even if your details haven’t changed and even you voted in May and/or June this year.

Complete your household enquiry form online

No changes, all details are the same

You will need the 2 part security code on your household enquiry form and can do 1 of 3 options

  1. Confirm online at www.householdresponse.com/eppingforest
  2. Text NOCHANGE – with your security number to 80212
  3. Call 0800 197 9871 to confirm

If there are changes

You will need the 2 part security code on your household enquiry form and can do 1 of 2 options.

  1. Amend the information online easily and quickly at www.householdresponse.com/eppingforest
  2. Amend the form and return it to us in the prepaid envelope – please make sure you give a contact phone number or email address in case of queries

And finally…

Remember – the HEF is only an enquiry form.

If you are adding new names in your response to the HEF, you need to complete the registration process at www.gov.uk/register-to-vote to add those people to the register.

For this, you will need your date of birth, national insurance number, nationality and any previous address.

Please also make sure you include a contact phone number and/or email address in case of queries.

Make sure you can vote

Glen Chipp added: “People think that they are automatically added to the register of electors because they are paying Council Tax or receiving Housing Benefit but that’s not the case. Not being on the register of electors can affect your credit rating and therefore you might have difficulty opening a bank account, getting credit, a loan, a mortgage or even a mobile phone!”

“Don’t ignore your HEF, by law you must confirm your details, or you may face a fine of up to £1,000. Please respond immediately, by 23 August 2017 at the very latest.”