Is your club up to date on tax laws?

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With all the talk in the media of obesity in adults and the push for an Olympic legacy this is a golden time for sports in our country as we drive to get more people active.

Wheelchair basketball - image supplied courtesy of Sport England www.sportengland.org

Clubs and organisations also need to offer a professional service that is business like and can cope with the ever changing financial climate. However, this can be difficult as we often run clubs as volunteers through our passion for our chosen sport or because we wish to give something back to the community we live in. This means that we often have no formal training in the ‘off the pitch stuff’ that can make or break even the most successful club (finance, marketing, book-keeping).

Unfortunately for some clubs a lack of expertise in this vital part of club management has been a costly wake up call and there have been reports of clubs receiving fines of up to £100,000 in unpaid taxes and penalties. Additionally, it may not be widely known that if your club is formed by a committee and not limited by a guarantee, the committee members can end up being personally liable for any tax debt the club incurs. 

So, with all this in mind, Epping Forest District Council in partnership with GB Sport will be running two interactive training courses to help clubs understand the tax environment and correct their procedures to fall in line with HMRC guidance (none costing more than £20). There is also an additional course on marketing to help clubs take advantage of the growing social media sector to develop their presence in the local community.

Business essentials for clubs

On 23 May at North Weald Golf Club from 6.30pm to 9.30pm. The course will cover

  • Legal status – detailing the definitions and requirements for the various ways coaches/workers can be paid
  • Self employment – outline the strict HMRC self employment guidelines, that if not satisfied can result in a hefty tax bill
  • Employment – review of the various types of employment for those involved in sport
  • Contracts –  sample contracts for self employment will be given and ideal working arrangements for coaches and clubs will be discussed
  • Insurance – we review insurance options to minimise risks to both clubs and coaches

Book-keeping essentials

 On 20 June at North Weald Golf Club from 6.30pm to 9.30pm. The course will cover

  • Book-keeping – How best to meet the HMRC requirements to ensure you are prepared for a tax inspection
  • Allowable expenses – the types of expenses that can/can’t be claimed by clubs and coaches
  • Invoicing and debt management – What to include in an invoice, how to avoid bad debt and options for debt recovery
  • V.A.T –  The rules and regulations for a sports coaching business, linked to turnover, legal status. A review of the VAT issues for non profit-making organisations such as clubs and associations, particularly focusing on what is and isn’t exempt from VAT

Marketing essentials

On 13 June at North Weald Golf Club from 6.30pm to 9.30pm. The course will cover

  • Branding – how to build and develop your club’s/organisation’s brand
  • Planning – how to put together a business and marketing plan
  • First impressions – why they count and how your organisation can make a good one
  • Social media – how to use facebook and twitter to improve your organisation’s profile and increase profit
  • Good practice – case studies of what other clubs have done and how it has helped them

The address for North Weald Golf Club is Rayley Lane, North Weald, Essex CM16 6AR.

If you would like more information on any of these workshops or would like to book a place on any of them, please contact Fabrizio on 01992 564567 or email fferrari@eppingforestdc.gov.uk.

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