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Privacy
Privacy notice for environmental health
Business and corporate team – environmental health regulatory service
Identity and contact details of the data controller
Epping Forest District Council is a data controller pursuant to the general data protection regulation (GDPR). This means that the council decides how your personal data is processed and for what purposes. The contact details for the council’s data protection officer are:
Data Protection Officer
Epping Forest District Council
Civic Offices
323 High Street
Epping CM16 4BZ
- Call 01992 564000
- Email dataprotectionofficer@eppingforestdc.gov.uk
Personal data we collect about you
- Name
- Address
- Telephone number
- Email address
- Health information
- Criminal and driving offences information
- Personal sample microbiological analysis results
- Notifiable disease status
- Educational records in relation to food safety
- Accident and injury records
Why we collect this information and how will it be used
We need to use your personal data so we can get in touch, or to ensure the public with whom you may work are safe. We can also use your personal data under many different laws. In many cases there is a law that says we must or we can process your data and we can do so without your consent or permission.
In some instances (for example, when checking medical fitness reports), we will need to refer your data to a third-party organisation. These third-party organisations have to keep your details safe and secure, and use them only for this purpose.
The legal basis for processing your personal data
- 6(1)(e) Public task. The processing is necessary for the data controller to perform a task in the public interest or for official functions and the task or function has a clear basis in law.
Special category data includes information about race; ethnic origin; politics; religion; trade union membership; genetics; biometrics (where used for ID purposes); health; sex life; or sexual orientation and where applicable the additional legal basis for doing so is:
- N/A
Criminal offence data includes personal data relating to criminal convictions and offences, or related security measure and where applicable the additional legal basis for doing so is:
- N/A
Who we share your personal data with
In addition to the general reasons for information sharing described in the council’s primary privacy notice, we may share your information with:
- The Food Standards Agency
- The Health and Safety Executive
- The Environment Agency
- Public Health England
- Essex Police
- Internal council departments
- Other local authorities
- Disclosure and Barring Service (DBS)
- DVLA
- HM Revenue and Customs
- Central government departments
- Insurance companies
- Other organisations where the disclosure is necessary for the purposes of the prevention and / or detection of crime
Transfers to third countries and safeguards in place
No transfers of personal data to places outside of the European Union take place.
How long we keep your personal data
The council will keep your personal information in line with our retention policy:
Your rights
Under the General Data Protection Regulation (GDPR), you have various rights as an individual that you can exercise in relation to the information that the council holds about you. Information about these rights is available in our data protection policy.
How to make a complaint
If you are unhappy with the way in which your personal data is processed by Epping Forest District Council you should contact the Data Protection Officer in the first instance:
If you remain dissatisfied with the council’s processing of your personal data, you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at:
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
- Helpline number 0303 123 1113
- ICO website