Loughton Alderton Notice of By-election

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Epping Forest District Council

Election of a District Councillor for the Loughton Alderton Ward

Notice is hereby given that:

  • An election is to be held of one District Councillor for the Loughton Alderton Ward.
  • Forms of nomination may be obtained at Civic Offices, High Street, Epping, Essex CM16 4BZ from the Returning Officer who will, at the request of an elector for the electoral area prepare a nomination paper for signature.
  • Nomination papers must be delivered to the Returning Officer, Civic Offices, High Street, Epping, Essex CM16 4BZ on any day after the date of this notice but no later than NOON on Thursday, 2 August 2007.
  • If the election in contested, the poll will take place on Thursday, 30 August 2007.
  • Applications, amendments or cancellations of postal votes must reach the Electoral Registration Officer at Civic Offices, High Street, Epping, Essex CM16 4BZ by 5 pm on Tuesday, 14 August 2007.
  • Applications to vote by proxy at this election must reach the Electoral Registration Officer at Civic Offices, High Street, Epping, Essex CM16 4BZ by 5 pm on Tuesday, 21 August 2007.
  • Applications to vote by proxy at this election applied for on grounds of physical incapacity, where that physical incapacity occurred after 5 pm on Tuesday, 21 August 2007 must reach the Electoral Registration Officer at Civic Offices, High Street, Epping, Essex CM16 4BZ by 5 pm on Thursday, 30 August 2007.

Dated 25 July 2007

Ian Willett
Returning Officer

Loughton Alderton Notice of Casual Vacancy

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Epping Forest District Council

Casual Vacancy
in the Office of Councillor

NOTICE IS HEREBY GIVEN under Section 87(2) of the Local Government Act 1972 that a casual vacancy exists in the office of District Councillor for the Loughton Alderton Ward of the District of Epping Forest.

Any elector from Alderton Ward who will require a postal or proxy vote for the by-election is strongly advised to register as soon as possible as election day is likely to be in late August when many people may be on holiday.

Further details of polling day will be circulated to electors over the coming weeks. Any electors from the ward already registered for postal / proxy voting in the current year, need take no action as they will automatically receive full details.

If any elector from Alderton Ward wants to check their position, they should contact the Elections office by telephone on 01992 564 411.

Dated 16 July 2007

Ian Willett
Returning Officer

Returning Officer Reviews Elections

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Councillors expressed their desire for a traditional late night count following elections within Epping Forest District. Members of the Overview and Scrutiny Committee received a report from Ian Willett, Returning Officer for the Council setting out a number of issues raised in a review of the May 2007 elections.

Several Councillors argued in favour of a return to late night counts after recent elections counted on the day after polling. Mr Willett explained that since a change in legislation, polling stations were now open for an extra two hours between 7am and 10pm. He was concerned that after such a long day, finding sufficient volunteers willing to continue with counting through to the small hours of the morning might be difficult. He felt that by allowing staff to go home and get a good night`s sleep before commencing the count the following day, he could produce a `less exciting` but more reliable count.


Link to webcast

Where District and Parish elections were being held on the same day, another alternative was to count District Council votes immediately following the close of polls but to wait until the following day for the count of parish Council elections.

Councillors noted that despite the extension in polling hours, other councils continued to hold the count straight after the close of polls and Mr Willett agreed to consider the matter.

The last count was held at Waltham Abbey Town Hall. Mr Willett also raised the issue of whether Theydon Bois Village Hall, previously used for counts was a better venue. He explained that a full election count required the use of two separate rooms at Theydon Bois whereas Waltham Abbey Town Hall could host the entire count within one room. However, Theydon Bois had superior parking facilities and advances in Epping Forest District Council`s use of technology such as large display screens reduced the disadvantage of holding the count in more than one room. Mr Willett also confirmed the purchase of large signs to help candidates identify tables where particular wards were being counted.

Councillors also asked Mr Willett to consider if it was possible to speed up the publication of the nomination of candidates. Publication before the most recent elections had been delayed to take account of public holidays and similar circumstances were not envisaged for several years. However, Mr Willett undertook to review the matter.

Thanks to John Scott

The Chairman of Overview and Scrutiny, Councillor Richard Morgan, paid tribute to retiring Joint Chief Executive John Scott who leaves the Council in July. Councillor Morgan thanked Mr Scott for his great support to Overview and Scrutiny and to the Council as a whole. As one of the longest serving councillors he had known John Scott for more than 25 years. He had always been a great support to Councillor Morgan personally as a councillor and as a friend. He had made an outstanding contribution and Councillor Morgan wished him well in his retirement.

Overview and Scrutiny Annual Report

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Epping Forest District Council has issued its Overview and Scrutiny Annual Report for the year May 2006 to April 2007. This full colour report shows information about how the Overview and Scrutiny Committee goes about its work, how the Standing Panel`s and the Task and Finish Panel`s work was organised, as well as giving a more detailed description of the work they undertook.

The Chairman of the Overview and Scrutiny Committee, Councillor Richard Morgan commented: This is the second year of the Council`s new scrutiny system, breaking down the topics being scrutinised into Standing and Task and Finish Panel`s and the main Overview and Scrutiny Committee, enabling a larger workload to be tackled and scrutinised. This has proved to be a very successful way of working through the large amount of topics that a Council`s Scrutiny structure is asked to consider over an average year. I would like to thank the many Councillors who have worked hard on behalf of residents to help shape the effectiveness of the Council in such a positive way.

The Committee has taken on numerous topics this year members have been asked to look at many different subjects, including: Housing, Car Parking, Leisure, Nature Reserves, Finance and Budgets, the Constitution, Environmental and Planning items, Crime and Disorder, Older Persons, Disable Persons, Town Centres and the Local Strategic Partnership, Epping Forest College, the Essex Police Merger with Bedford and Hertfordshire and the draft Council Plan for 2006-10.

Joint Chief Executive, John Scott commented: The resource of Overview and Scrutiny for this Council is proving itself to be very valuable in enabling decisions, strategies and policies to be examined in detail before they are implemented. This annual report provides our residents with an excellent flavour of the kind of work covered over the last year.

Pupils Visit Council Offices

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Year Six pupils from Leverton Junior School in Waltham Abbey made a great impression when they visited Epping Forest District Council on Wednesday 2 May 2007 to meet the Chairman of Council, Councillor Mrs Ann Haigh.

Councillor Mrs Haigh and Ian Willett, Head of Research and Democratic Services took the young people into the Council chamber were they were able to see themselves on the screen as the meeting was videoed with the Council’s webcasting equipment. Ian Willett gave a talk on the Council chamber itself, the Council’s coat of arms including its historical associations and showed how councillors would vote on various topics. Mr Willet explained how Councillors are elected and the special role the Chairman before answering a range of questions.

Year Six pupils from Leverton Junior School with Epping Forest District Council Chaiman Councillor Mrs Ann Haigh pictured by the Coat of Arms in the Council chamber

Councillor Mrs Haigh then invited the young people to the Members Room where refreshments were served while the question and answer session continued. Mrs Haigh talked about the importance of local Government engaging with young people as residents and potential councillors of the future.

Pupils also explained to Councillor Mrs Haigh how they carry out their own elections to Leverton School’s own student Council. Every pupil left with a ‘goodey’ bag including a range of items designed to promote the recycling message.

Scrutiny Committee Grill Highways on District Roads

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Councillors returned repeatedly to the problem of potholes, the general condition of roads across Epping Forest area and resources allocated locally to roads maintenance, when representatives of Essex County Council Highways Office appeared before the Overview and Scrutiny Committee of Epping Forest District Council.

Area Highways Manager Davina Millership from the Highways Area Office based in Harlow was accompanied by fellow Highway officers Spencer Brooks and Trevor Baker. Ms Millership gave an initial presentation setting out the structure within which strategic plans, budgets and programmes were established centrally by Essex County Council in Chelmsford before responsibility was devolved to local Area Office level for implementation.

She explained that this involved a number of responsibilities including resurfacing and repairs to footways, paths and roads, junction improvements, road safety and street lighting.

District Councillors had many questions, submitted in advance to allow Ms Millership to research and prepare answers. In broad categories, Ms Millership responded to subjects covering highway maintenance and repair, on street parking and cross- overs, potholes, footpaths, street-lighting and damage caused by heavy vehicles to rural roads.

Further questions related to contact with the Area Office, liaison with District Councillors, phone enquires and resource allocations of both staff and money to the Area Office. In more general terms, Councillors sought information on Essex County views regarding traffic congestion, road safety and the performance of the Area Highways Office itself.

District Councillors voiced a number of concerns. There was some disquiet about the apparent need to carry out repeat repairs as potholes reappeared in the same locations. Councillors also asked for reassurances about speed of response and prioritisation when potentially dangerous potholes were reported. There was concern about staffing levels at the Area Office despite a major recruitment drive for new Highway staff.

Ms Millership also agreed to pass on a request for Essex County Council to reconsider the criteria by which money was allocated to roads maintenance based on road miles in an area. As an alternative means of assessment, District Councillors suggested that measurement of traffic volumes with consequently higher levels of wear and tear on busy roads might be considered.

Councillor Mrs Janet Whitehouse, chairing the meeting of Overview and Scrutiny, thanked Ms Millership and her colleagues for their attendance.

To view the full meeting of Overview and Scrutiny Committee or see the Highways presentation followed by questions and answers – click here to view the webcast.

Civic Awards Reception 2007

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The annual Epping Forest District Council Civic Awards Reception 2007 took place last night at the Prince Regent Hotel in Woodford Bridge. The event is to thank fellow Councillors and their families for their help and service to the community and in which EFDC recognises the special contributions of local people to our community, culminating in the Citizen of the Year Award. For the first time, the civic award presentations were being filmed for webcasting via the Epping Forest District Council Website.

The guests were received by the Chairman of the Council, Councillor Mrs Ann Haigh whilst being entertained by music performed by Anthony Camillo, a 2006 arts bursary winner, pupils from St John`s Music School and Alice Manthorpe-Saunders.

Anthony Camillo, a 2006 arts bursary winner entertained guests at the Civic Awards 2007Alice Manthorpe-Saunders entertained guests at the Civic Awards 2007

The evening was presided over by Toastmaster Robert pursell with the awards beginning with the Leisure Bursaries, grants specifically for young people with an emerging skill or ability in the Arts or Sport.

Click here to view webcast – introduction to awards

Thirteen year old Lauren Smith from Waltham Abbey and fifteen year old Emma Hollis from Theydon Bois are exceptionally talented members of the Epping Forest Swimming Club. They represent the District at events up and down the country, achieving bronze, silver and gold medals at national junior level. Lauren is part of the World Class Development Programme while Emma is just a few seconds off the required qualifying times. Their goal is to represent their country in London at the Paralympics 2012 and received bursaries of £750 and £500.

Chloe Galloway at the Civic Awards 2007Chloe Galloway from Ongar is ranked number one in her national age group for the triple jump. She is an outstanding and dedicated athlete who represents English Schools in the pentathlon, heptathlon and triple jump. Her goal is also to compete in the 2012 London Olympics. Chloe collected a cheque for £1,000 towards the cost of training, equipment, competition and travel expenses and is the winner of the Epping Forest District Council Sports Bursary Awards 2007.

Click here to view webcast
– leisure bursary sports award presentation

Music provides the focus of our Arts Bursary Awards. Fourteen year old Johnny Mason from Buckhurst Hill attends Roding Valley High School. He takes piano lessons and, after obtaining very good grades, has been offered a place at the Guildhall School of Music. Johnny received a bursary of £500.

Alice Manthorpe-Saunders at the Civic Awards 2007Alice Manthorpe-Saunders is twenty-three years old from Epping and is currently studying for a post-graduate diploma in baroque cello at the Royal Welsh College of Music and Drama. As a member of the College Chamber Orchestra she recently played at the memorial service for the late leader of the House of Lords in Westminster Abbey. Alice intends to continue her studies at the Dartington International Summer School. Alice received a cheque for £1,500 and is the winner of the Epping Forest District Arts Bursaries 2007.

Click here to view webcast
– leisure bursary arts award presentation

Two new awards were introduced in 2007 for people who have made special contributions to housing.

Margaret Tappenden at the Civic Awards 2007The Good Neighbour Award 2007 recognises the work of a Council tenant or leaseholder who has helped other people in some way. Mrs Margaret Tappenden has lived in North Weald for many years and recently moved into one of the Council`s sheltered housing schemes. She is a tireless good neighbour who enjoys helping other people. Rising early, she delivers the morning newspapers, helps several of her neighbours with their cleaning, laundry, ironing and shopping. On the social side she helps to organise and call bingo sessions and coffee mornings. If someone is unwell or needs support, she may call on them several times in a day.

Click here to view webcast – Epping Forest good neighbour award

Sid Miller at the Civic Awards 2007The second new award is for Services to Housing. Mr Sid Miller is one of the founders of Epping Forest Housing Aid. With his wife he helped to set up the scheme and raised money to provide rent deposit guarantees on behalf of tenants who could not otherwise afford the first step into private rented housing. The scheme has grown from strength to strength, supported by Epping Forest District Council, the Churches National Housing Coalition and the National Lottery. Thanks in large part to Sid, the scheme has provided guarantees for 147 families so far with prospects to help many more homeless people in years to come.

Click here to view webcast – services to housing award

Each year the Council invites the Police, Fire and Ambulance services to nominate a person to receive a Community Service Medal in recognition of the special role our emergency services play.

Peter Mountier at the Civic Awards 2007The first of our Community Service Medals for 2007 goes to a Firefighter nominated by the Essex Fire and Rescue Service. After 16 years based mainly in Harlow, Firefighter Peter Mountier joined the Command Team in 2003, taking on responsibilities for community programmes in Epping Forest. In particular, he has developed local youth and citizenship programmes described in his nomination as `unrivalled` throughout Essex. He has also done a great deal of work directly with young people through the Firebreak scheme, Duke of Edinburgh Awards and by visiting local schools to promote the fire safety message. However, he is equally happy working with elderly and vulnerable people whether putting up a smoke detector or giving general fire safety advice. He is described in his nomination as `reliable and enthusiastic with a positive, happy approach to life`.

Click here to view webcast – fire service community service medal 

Gary Baines at the Civic Awards 2007The second Community Service Medal goes to Mr Gary Baines, a Paramedic with more than twenty years` experience. He holds awards for bravery and between 1998 and 2000 was part of the first team to fly with the Essex Air Ambulance. He has spent much of his career at Loughton Ambulance Station, instrumental in setting up the Community Paramedic scheme in partnership with the Epping Forest PCT. The role of the paramedic has developed dramatically and this officer has risen to every challenge with enthusiasm and professionalism.

Click here to view webcast
– ambulance service community service medal

Mary Murray at the Civic Awards 2007

Behind the uniformed officers of Essex Police is a group of dedicated and highly professional civilian officers. They provide the administrative and logistical support without which the Police could not function. Mrs Mary Murray is one such civilian who works as an administrator at Epping Police Station. In his nomination letter, Chief Superintendent Andy Adams said that since joining Epping Police in 1979, this lady has displayed exceptional dedication to her duties, supporting her operational, uniformed colleagues. She is always a cheerful and popular member of the team no matter what pressure she is working under. Mary often provides the public face of the Police, dealing with members of the public on the reception and taking phone calls. She also plays an important role assisting uniformed colleagues in investigations. She worked tirelessly last year to ensure resources were always available to support the Police investigation into the tragic murder in Theydon Bois and a dangerous murderer is now behind bars due in part to her efforts.

Click here to view webcast – police service community service medal

Two young people were short-listed for the the Epping Forest District Young Citizen of the Year for 2007. Both live in Waltham Abbey and both attend King Harold School.

Emily Smith at the Civic Awards 2007Emily Smith is a Peer Helper at King Harold. She underwent a six week training course in active listening skills which she uses to support other students. She is heavily involved in school activities and developed parts of the school website specifically designed to help students looking for support and advice. She was a key member of King Harold`s National Anti-Bullying Week activities and throughout the last school year Emily regularly took part in school `clinics` set up to help younger pupils, working closely with staff, the school counsellor and pastoral year heads. Emily is described in her nomination as an excellent role model, team player and someone who will be missed by staff and students when she leaves King Harold. Emily Smith received a High Commendation.

The winner of the Epping Forest District Young Citizen of the Year 2007 is Mr Philip Pearson.

Philip Pearson at the Civic Awards 2007Philip Pearson was 2005/2006 Head Boy for King Harold School. In addition to his prefect duties, Philip was chairman of the School Council. Among the initiatives Phil helped to develop on the School Council were the Health Matters Conference and the Essex Police Youth Conference. He took on a major piece of research work on behalf of the PCT “ collating an important questionnaire and his participation in the Police Conference led to the award of a grant of £1,000 being made to King Harold School through the `Respect` agenda for `Safer Schools`. Phil is a terrific role model and he has set a great example to younger students.

Click here to view webcast – Epping Forest District Young Citizen of the Year 2007


Buckhurst Hill West Statement of Persons Nominated

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Epping Forest District

Election of a Parish Councillors

The following is a statement as to the persons nominated for election as a Parish Councillor for

Buckhurst Hill West

Name of Candidate Home Address Description (if any) Name of
Reason why
no longer
nominated *
Barbara Catherine
12 Wimborne Close
Buckhurst Hill
Buckhurst Hill
Residents Society
John L
Robert William
Boreham Hall Farm
Cherry Green
Broxted Dunmow
The Conservative
Party Candidate
Alan G
168a Princes Road
Buckhurst Hill
Liberal Democrat Haigh
Ann M
3 Ronus Road
Buckhurst Hill
Buckhurst Hill
Residents Society
Jill Margaret
Flat 11 Dalefield
Roebuck Lane
Buckhurst Hill
Liberal Democrat Haigh
Ann M
113 Palmerston Road
Buckhurst Hill
The Conservative
Party Candidate
Alan G
* Desicion of the Returning Officer that nomination is invalid or other reason why a person nominated no longer stands nominated.

The persons above against whose name no entry is made in the last column have been and stand validly nominated.


Dated Tuesday 6 March 2007

Ian Willett
Returning Officer

Council Begins Webcasting

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Public access to local government has taken a major step forward as Epping Forest District Council begins live webcasts of its meetings. Residents can now watch Council debates as they happen from the comfort of their own homes or log on later to watch just those items they are interested in. Following a successful trial at Plans Sub-Committee D on Wednesday (6 September) staff are preparing for the first webcast of a major meeting when Full Council meets on 26 September.

Equipment costs for the first year of webcasting in Epping Forest are being met by a central government grant. Councillors will be asked to decided after a review of the service later this year whether they want to continue.

Councillor Peter McMillan, Chairman of Plans Sub D Committee was the first person to be broadcast over the internet by the Council. The Council hopes to webcast as many meetings as possible over the next twelve months to establish whether a case exists for permanent funding.

Councillor Mrs Diana Collins, Leader of Epping Forest District Council has put her support firmly behind the initiative. She said: People often say that they are out of touch with local government. People lead busy lives and attending evening meetings isn`t usually high on the list of priorities when they settle down to rest at the end of a hard day. We can seem to be remote. Webcasting should open up the work of the Council for everyone.

Councillor Stephen Metcalfe, Portfolio Holder responsible for Webcasting added: Anyone with a computer connected to the internet should be able to view meetings as they happen. You can also tell us what you think of the meetings using the feedback button. Meetings will be archived and remain available for viewing at any time over the following six months. If you don`t want to sit through a whole meeting, the system lets you download the specific item you are interested in. If people show an interest in the work of the Council, webcasting could revolutionise our relationship with the public.

Three small and unobtrusive cameras have been set up within the Council Chamber in Epping. A single member of staff can direct the cameras from a computer. The sounds and images are sent over the internet to a private company that converts them for streaming to home computers. Home viewers can access meetings by going the Epping Forest District Council Website www.eppingforestdc.gov.uk and follow the link to `webcasts`.

Councillor Mrs Collins concluded: One of my top priorities is to make Epping Forest District Council much more open and accountable to our residents. I am especially keen to ensure we listen to our residents and give people every opportunity to get involved. This is a fantastic opportunity for people to find out what really goes on. Webcasting will help us to bring local Democracy right into people`s homes.

New Cabinet Meets

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The first meeting the new Cabinet took place at Epping Forest District Council on Monday 5 June 2006. Chaired by Councillor Mrs Diana Collins, no fewer than six of the nine Cabinet Members were taking their seats for the first time following the change of political control at the local elections.

Among the items on the first Cabinet was the report by Civil Engineering and Maintenance Portfolio Holder, Councillor Andy Green seeking support for retendering the parking enforcement contract.

After the meeting Councillor Green said: “Although there is a technical provision to extend the current parking enforcement contract beyond its five year term, I am confident we can achieve our aims of reviewing parking enforcement, introducing free Saturday parking in Council pay and display car parks and retendering the contract before it expires in October next year.”

Councillor Green added: “Retendering on our original schedule also gives the new Council Administration the chance to look at Vinci Park Services UK and compare them with the competition to ensure we are getting the best possible service for our residents.”

Planning and Economic Development Portfolio Holder, Councillor Mrs Anne Grigg received support for more local consultation before a final decision is taken on whether to demolish Council garage blocks in Vere Road as part of the proposed Broadway Town Centre Enhancement Scheme. Councillor Mrs Syd Stavrou, Community Well-being Portfolio Holder provided feedback on the Essex Resilience Forum where councils are learning the lessons of the Buncefield Oil Depot Fire in Hertfordshire. She also reported on the highly successful Crucial Crew event for young people held in May.

Parents should find the viewing gallery above the teaching pool at Loughton Leisure Centre Leisure more comfortable after the Cabinet supported proposals by Leisure and Young People Portfolio Holder, Councillor Chris Whitbread for a transfer of £10,000 within the budget to pay for air-conditioning.

The Cabinet agreed that the Council should co-operate in principle with a national initiative to develop a Single Non Emergency Number as part of the Essex SNEN Partnership. The aim of the phone number (101) will be to relieve pressure on the main 999 emergency number, freeing up the blue-light services for serious emergencies.

Commenting on the Cabinet, Councillor Mrs Collins said: With our first meeting coming so soon after the Elections and Annual Council, I was pleased to see so many varied reports coming through. Epping Forest District Council is a very large organisation but we are already seeing the new Administration making its mark.

– Scrutiny Chairman promises vigorous monitoring

Speaking at Cabinet, Councillor Richard Morgan, Chairman of the Overview and Scrutiny invited all members of the Cabinet to the next meeting of his committee in July. He also put Cabinet on notice of his intention to invite individual portfolio holders to future meetings where they would be quizzed on their performance.

He later said: The role of Scrutiny in monitoring the actions and decisions of the Cabinet has never been more important. I was very grateful to Councillor Mrs Collins for supporting my intention to interview portfolio holders. Scrutiny has a vital role in examining the work of the Cabinet and holding it up to public accountability.

Epping Forest District Council Cabinet:

Leader`s Portfolio “ Mrs Di Collins
Customer Services, Media, Communications and ICT “ Stephen Metcalfe
Community Wellbeing “ Ms Syd Stavrou
Finance, Performance Management and Corporate Support Services “ John Knapman
Civil Engineering and Maintenance “ Andy Green
Housing “ David Stallan
Leisure and Young People “ Chris Whitbread
Planning and Economic Development  – Mrs Anne Grigg
Environmental Protection “ Mrs Mary Sartin